Event Times for the Party (for sample purpose only)
8am – “Early Riser Volunteers” show up to start setting up:
because Guests (neighbors) will start arriving at 9am
“Encourage neighbors to return their own chairs if needed.”
By 8:30am, the Welcome table is set up.
Distribute coffee, water & breakfast tacos for early riser volunteers.
Prepare signup sheets for volunteer assignments.
“Reserve parking sign” posted in driveways for transportation volunteer drivers
Decorations are up where needed.
Visible Calendar – “post Event times on flyers at the Welcome table”
Prepare guest sign in sheets
Prepare guest name tags
Set up electricity (extension cords)
Set up mics & speakers
Setup Photo Booth & Frames
Set up Cornhole game for early beanbag toss practice
Set up Tables & Chairs
Set up table cloths, & Plastic Forks, Spoons & paper plates & cups
Handout Mingo Bingo cards to encourage neighbors to talk to each other.
Handout Scavenger Hunt cards so guests can search for clues.
Have candy jar visible & a box to store guest “guesses.”
Sell Raffle ticket for $1 each ticket
Signup sheet for guests sign up for contests.
By 9am – Transportation volunteers – in parked cars – on call for pickups
Bring trash cans & trash bags